When do i9 expire

Note : It is best if the employee can present the replacement of the actual document that was expired, but if necessary, the employee may choose to present a different List A or List B document or documents and record the new document information in the Additional Information Field. When the employee later presents an unexpired document, you should:.

When your employee provides an acceptable expired List B document that has been extended by the issuing authority you should:. Employers may also attach a copy of a webpage or other notice indicating that the issuing authority has extended the documents. Note : For extended documents, the employee is not required to later present a valid unexpired List B document. Here are states with extended expirations for DL more states are adopting the exception rule every day :.

Curious to learn more? Skip to Main Content. Expand search. Search Search. Authorized User? Account Management. Every time the government releases a new Form I-9, it sets an expiration date. This allows the government to make periodic updates to the form. We expect that U. Once it releases the new form, employers should begin using it. Employers should not use the expired form if a new version is available. You can find the expiration date in the top right corner of the document.

Although we do not expect major changes for the new version of the Form I-9, employers must still switch to the new form. The back of the I-9 form lists the acceptable documents. To be safe, simply refer your new employees to the list and tell them to bring in the required number of documents from the list. Technology has provided us the ability to interview and hire employees we have never physically met, but may have interviewed via phone or webcam.

Can you have them scan in their documents and email them, or hold them up to the webcam for your inspection? You are required to physically inspect the documents to ensure that they are valid. You will need to either have the documents mailed to you, or you can utilize an authorized agent, such as a notary public, to act in your place.

Just remember, you are the one that is liable for compliance, if you are relying on a third party to verify the validity of the documents presented. You, as the employer, must verify that the documents presented comply with the requirements on the list. You cannot accept a document that has expired. Ironically, there are some exceptions to this for documents that were issued by the Immigration and Naturalization Service, but in general, expiration dates matter.

Identification without expiration dates, such as school ID cards, are assumed to expire at the end of the school year for which they are issued. The USCIS does not have a new version available at this time, and is instructing employers to continue to use the expired form past its expiration date. Another complicated one is drivers licenses. However, if the revocation invalidates the license, it is not acceptable.

We make photocopies of the documents that are presented to us for ID. This is perfectly acceptable, but only if this is done for every employee. You cannot make copies of some forms that you might be questioning or unfamiliar with, but not make copies of others.